What changes when RE-Brain joins your team.
01
A site issue, from first email to closed case.
Situation
- The rooftop unit at the Rotterdam warehouse.
Before RE-Brain
- The supplier quote sits in an inbox, someone digs out the lease, the FM lead asks the landlord, nobody chases.
With RE-Brain
- 1Lease and contract checked in seconds.
- 2Both emails approved in one tap.
- 3The landlord chased until there is a date.
- 4The case logged to the site history.
Outcome
- The repair is paid by the party the lease says should pay, and nobody has to remember to chase.
ScreenshotCase view · Rotterdam warehouse
02
Recovering supplier service credits.
Situation
- CleanCore misses its audit target at the Barcelona service centre.
Before RE-Brain
- Scores sit in monthly reports nobody reconciles, and service credits are rarely claimed.
With RE-Brain
- 1Scores checked against the SLA every month.
- 2The credit calculated from the contract schedule.
- 3The review pack and credit request drafted.
Outcome
- Credits the contract already gives you are claimed, every month.
ScreenshotSupplier review pack · CleanCore
03
Protecting lease events.
Situation
- The Prague break window.
Before RE-Brain
- The date sits in a spreadsheet, the owner has changed, the notice deadline passes.
With RE-Brain
- 1The deadline calculated by rule.
- 2The decision raised 12 months ahead with the exit cost and the FM contracts affected.
- 3The owner reminded until it is decided.
Outcome
- No break option or renewal is lost to a missed date.
ScreenshotKey dates · Prague break option
04
Running a multi-site cleaning tender.
Situation
- Twenty sites, five suppliers, twenty scopes.
Before RE-Brain
- Months of spreadsheets and workshops.
With RE-Brain
- 1Baseline from current contracts.
- 2One standard scope per site type.
- 3Each site lead confirms their own building.
- 4Bids compared like for like.
Outcome
- A tender run in weeks, on a scope every site has confirmed.
ScreenshotTender comparison · cleaning
Also handled by RE-Brain:
Service charge audits, quote and additional works control, compliance calendars, lease accounting.